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What are the possible ways to track employee attendance using SaaS software


In all organizations, it is vital to track attendance because it is a critical component of the payroll process and productivity measures. The world has shifted from physical attendance records based on paper to automated capture of precise working hours. Modern technologies such as computers with vision AI and machine learning enable us to keep track of attendance without contact and, if required, constantly.

The social inequalities observed throughout the COVID-19 epidemic, along with technological advancements, have made it possible for a variety of companies to adopt automated systems for attendance to track employee attendance.

Tack employee Attendance

Most of the automated systems used for keeping track of employee attendance employ (Attendance Management System)a combination of technology in the backend. Here are a few of the most widely used technologies for automatic attendance tracking:

Face Recognition

The technology uses cameras to capture an employee’s face and match it to their picture, which is then stored in the database. The scanner is integrated into existing systems, such as Payroll management programs to provide precise and current attendance data. With the help of facial recognition technology powered by AI, attendance data can be automatically recorded as employees walk into and out of the workplace. Advanced facial recognition based on AI optimizes the marking of your attendance using “liveliness” detection. Employees can sign in their faces within the app’s onboarding process. The system can recognize any fake face, such as a recorded image or video clip of the person, and block it from being used to mark attendance. It utilizes geometric and facial proportions to determine if a person’s face is registered.


Geofencing utilizes GPS coordinates to monitor employees’ location and ensure they’re within a specific zone, also known as “geofence,” during work hours. Businesses must establish virtual boundaries around specific areas that employees must work from. The virtual border permits employees to only punch within it using the mobile application.

Voice Recognition

Speech recognition and voice technology employ an employee’s voice to match it up with their voiceprint stored in databases. Voice recognition technology can allow employees to verbally affirm their presence at work using their mobile phones or laptops.

Biometric Authentication

Biometric authentication technology employs various biometric authentication techniques, including fingerprint scanning, facial recognition and the iris scanner, voice recognition, and so on, for matching employees’ biometric information to their identification in a database. Biometric authentication using fingerprint scanning has become the most popular choice. Since the COVID-19 scandal has shattered the regular, fingerprint scanners, have become obsolete in favor of non-touch technologies.

Mobile Apps

Employees can utilize mobile applications to verify their attendance and note attendance securely from their mobile apps. This authentication is accomplished through photographs and tag-ons for location.

QR Code Scanning

The QR Code scanning technique uses an RFID scanner to match the QR code of an employee with their ID number in the database. This is possible with separate QR scanners or on an employee’s mobile device, and it can be integrated into the existing systems for managing attendance.

Bluetooth and NFC Tracking

Bluetooth, as well as NFC tracking technology, uses Bluetooth and Near Field Communication (NFC) to monitor the exact location of employees at the workplace. Because most mobile phones have both of these technologies, it is possible to do this by employees’ mobile devices.

Barcode Scanning

This is akin to the QR scan technology that utilizes a barcode scanner to match the employee’s barcode with the tag or on their mobile device screen to their assigned ID number in the database.

Each of these strategies can assist in automatizing the process of tracking attendance and improve its efficiency. AI-powered HRMS software offers optimal efficiency. Tailor your choice to company needs and resources for maximum effectiveness.

Benefits of Smart Attendance Tracking

Automation is an excellent technology with apparent advantages. The technology offers more than ease of use. 

Increased Accuracy

Automated attendance tracking software is exact, reducing mistakes and ensuring that attendance records are correct.


This could save lots of work for HR teams, managers, and managers, allowing them to concentrate on other jobs.


Automating attendance tracking can cut down on the costs of manually tracking techniques.


Employees can check in or out anytime, anywhere connected to the system. This is possible through an app for mobile devices.

Potential Risks in Using Automated Technologies

Each new method or technology comes with a risk. Recognizing the dangers and appropriately dealing with them is the best way to go. Planning contingency plans in situations where chances cannot be ruled out is the best way to proceed instead of abstaining from the latest technologies that can be advantageous to the development of your company.

Privacy Concerns

Although companies ensure that data collected are only used to fulfill the purpose for which it was collected, employees can still voice privacy concerns. These concerns can be raised when organizations use biometric information and facial recognition technologies.

Racial Bias

AI-powered systems, such as facial recognition, could perpetuate biases based on race if the data used to create the model needs to be more sufficient in diversity.

Data Security

This is the primary worry for many organizations that maintain and store sensitive information. Database administrators must rigorously implement security measures to avoid unauthorized data access and data breaches.

Considering the potential risks involved in installing an AI-powered attendance tracker system is crucial. Companies should take the necessary steps to reduce any risk. Effectively communicating benefits and addressing concerns could improve employee satisfaction and ensure the program’s viability.


Attendance tracking with AI offers many advantages and should be considered with care. Being aware of the possible hazards will allow you to prepare for reducing the risks and correctly address them should they occur.

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